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October 30, 2025
Happy Thursday!
Welcome to another issue of HOW TO // AI. We’re glad you made it!
Here’s what we’ve got for ya:
📊 Make Spreadsheets Talk to You with AI
📱 Sora Tops ChatGPT's App Store Debut
🚨 AI = Artificial Integrity? - California Re-regulates AI Chatbots
🎨 Figma Teams Up with Google's Gemini
🗣️ Quick Hits: Product Upgrades, Policy & Governance, Content & Discovery
Let’s get started!
From AI Creation to Cognitive Amplification
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📊 Make Spreadsheets Talk to You with AI
Turn rows of numbers into plain English insights!
Spreadsheets drive decisions, but most professionals can enter data without knowing how to interpret it. Columns of numbers blur together, errors slip by, and explaining patterns to colleagues takes time.
With AI, you can paste your data and ask direct questions. The model highlights trends, flags mistakes, and rewrites findings into business-ready language in minutes.
Prep the data you want explained.
Select the rows and columns you need. Copy them with Ctrl+C (or Cmd+C on Mac).
You don’t need perfect formatting. Include headers if you have them. If the sheet is very large, start with a smaller section, such as just the last month or quarterly data.
If there’s any PII or sensitive data included in the spreadsheet that shouldn’t be shared outside of your org, make sure you strip it out before pasting the dataset into an LLM.
Start with the big picture.
Start a new chat and give the model context (who you are, what you’re looking for). Then, paste your data. Try something like this:
I have pasted some spreadsheet data below. The columns are: <list your column headers>.
Please summarize the most important trend in one or two sentences.
<Paste your data here> The model will return a concise summary, such as “Sales rose steadily from Q1 to Q3, with a sharp dip in Q4.”
Narrow down the data with follow-ups.
Once you have the overview, ask targeted questions to uncover the finer details. Be direct and straightforward; try questions like:
Which month had the highest sales? Or
List any outliers in the Cost column. Or, if something looks wrong:
The totals in column <letter> do not match the row sums. Identify which rows are causing the mismatch.Each follow-up helps you peel back another layer without writing a single formula. This is the stage where you move from surface-level observations to actionable insights.
Package the output.
If you need to share results, ask the model to format them for your audience:
Rewrite the findings as a one-page executive summary with 3 key insights and 2 recommendations. Or
Convert the summary into a Markdown table with clear headings. This gives you ready-to-use talking points without extra interpretation. You’ll end up with a ready-made report, slide deck, or team update.
📌 Key takeaway: AI can turn raw spreadsheets into clear explanations, helping you spot trends, catch errors, and communicate insights without advanced spreadsheet skills.
The Rundown: OpenAI’s new video-generation app Sora outperformed ChatGPT’s original iOS launch, hitting 627,000 downloads in its first week and surpassing one million installs within five days, despite being invite-only.
Details:
Sora reached one million downloads in under five days and hit No. 1 on the App Store after launching on September 30.
The app uses the Sora 2 video model to create hyper-realistic AI videos, becoming one of OpenAI's fastest-growing products.
Limited availability amplifies the significance of these download numbers, with invite-only access creating supply constraints.
Takeaway: Video generation is hitting mainstream adoption faster than text-based AI did. If you're planning AI integrations, consider that users may now expect rich media outputs, not just text responses.
The Rundown: California Governor Gavin Newsom signed SB 243, the first state law requiring AI companion chatbot operators to implement safety protocols, effective January 1, 2026.
Details:
The law targets companies like Meta and OpenAI after teen suicides were linked to chatbot interactions.
Required features include age verification, break reminders for minors, suicide prevention protocols, and clear AI disclosure statements.
Penalties reach $250,000 per offense for illegal deepfakes, with companies required to share crisis intervention statistics with state health officials.
Takeaway: This sets a precedent for AI liability that will likely spread to other states. If your business uses conversational AI, audit your safety measures now and prepare for compliance costs as regulation expands nationwide.
For more information checkout Forbes - California’s First Step Toward Artificial Integrity: SB 243 Moves To Protect Human Agency From AI
The Rundown: Figma partnered with Google to integrate Gemini 2.5 Flash, Gemini 2.0, and Imagen 4 directly into its design platform, serving 13 million monthly users with enhanced AI-powered workflows.
Details:
Early tests showed Gemini 2.5 Flash reduced latency by 50% for Figma's "Make Image" feature, speeding up AI-assisted design tasks.
The partnership coincides with Google's Gemini Enterprise launch, joining brands like GAP and Mercedes in adopting Gemini for core operations.
Integration builds on Figma's existing Google Cloud relationship and expands the platform's image editing and generation capabilities.
Takeaway: Design tools are becoming AI-first platforms, not just adding AI features. Expect creative workflows to accelerate significantly as major tools embed advanced models.
Product Upgrades 🚀
🔍 Sunrise launched AI-powered SuperSearch, Switzerland's first voice-controlled TV content discovery tool across streaming platforms.
🛠️ Atlassian expanded Rovo AI with Canvas collaboration features and over 100 skills for enterprise workflows.
⚡ Meta and Oracle chose NVIDIA Spectrum-X networking switches for AI data centers to handle trillion-parameter model training.
Policy & Governance 🏛️
🇬🇧 Former UK Prime Minister Rishi Sunak joined Microsoft and Anthropic as an advisor, raising ethics concerns over post‑office ties.
🏗️ IBM unveiled Project Infragraph to unify hybrid‑cloud management with real‑time security tracking.
🇺🇸 White House AI Action Plan pushes deregulation and broader defense adoption of AI systems.
Content & Discovery 📚
📱 Meta will use AI conversations for ad targeting on Facebook and Instagram starting December 16.
🤖 IBM introduced Project Bob, an AI‑native environment for modern enterprise software lifecycles.
🎵 Spotify launched ChatGPT integration, so users can build playlists and get music picks by prompt.
📈 Analyze Data in Minutes with ChatGPT
Use the DIG framework (Description, Introspection, Goal setting) to turn ChatGPT into your personal data analyst. Upload a spreadsheet, have the model explain what’s inside, surface questions worth asking, and align the analysis with your business goals.
📫 Ask the Inbox
Q: “I feel stuck staring at spreadsheets. How do I use ChatGPT to explain the data without outsourcing all my analysis skills?”
A: Think of ChatGPT as your data explainer, not your decision‑maker.
Start with structure: Paste in rows or a section of your sheet and give the model a clear task, like:
Here is monthly revenue data. Identify 1 key trend, 1 anomaly, and 1 possible error.
<paste data here> Check against the source: Always verify flagged errors or unusual values by running a quick filter or sum in Excel/Sheets. This keeps you in control.
Layer questions: After the first pass, ask for deeper context to turn surface observations into insights you can use.
Reframe for audience: Before sharing, tell the model to rewrite findings as bullet points for your team or execs, focusing on actions, not just numbers.
📌 Key takeaway: Use AI to accelerate clarity, not replace judgment. The model translates numbers into plain language quickly, but you’re the one who decides what matters.
🤔 Got Questions?
Have a question you want answered? Email [email protected] and you just might be featured in an upcoming issue!
This newsletter is your starter kit for mastering AI with confidence. We keep things simple, show real examples, and focus on quick wins you can repeat.
Stay curious, stick with it, and watch your skills grow week by week!
Until next time :)