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Thursday, November 20, 2025
Happy Thursday!
Welcome to another issue of HOW TO // AI. We’re glad you made it.
Here’s what we’ve got for ya:
📨 Inbox Zero With AI (In 15–20 Minutes a Day)
🔒 OpenAI Unveils Atlas Browser Updates
🗣️ Quick Hits: AI Product Upgrades, AI Tips and Tricks, and New AI Product Launches
🎥 You’re Not Behind (Yet): How to Learn AI in 29 Minutes
Let’s get started!
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📨 Inbox Zero With AI (In 15–20 Minutes a Day)
Get through email fast. No overwhelm. No wasted time.
AI can summarize, prioritize, draft replies, and extract tasks—if you use it with the right tools.
Before You Start: A Quick Privacy Rule
If your emails include client data, contracts, or anything sensitive, use an enterprise AI built into your email (Gmail Gemini for Workspace, Outlook Copilot, Superhuman AI).
Otherwise, redact before pasting into ChatGPT, Claude, or Gemini.
Where You Can Use These Prompts
You can only ask AI for an inbox-wide briefing if the AI has inbox access:
Step 1: Triage First (The Real Time-Saver)
Inbox Zero is mostly sorting—not replying.
Use built-in AI (Gemini, Copilot, Superhuman) to identify what matters first. You could use this prompt-
Triage these emails into: Must Reply, Quick Reply, Delegate, No Reply Needed, and Misc/Newsletters.Integrated tools do this automatically:
Gmail Gemini: “Summarize,” “Act on this email”
Outlook Copilot: “Prioritize today’s emails”
Superhuman AI: Priority AI + auto-categorization
Step 2: Summarize Long Threads Instantly
Stop scrolling through 15-message chains. Instead use this prompt-
Summarize this email thread in 5 bullets. Include decisions, open questions, and required actions.Or, examples of integrated equivalents are-
Gmail Gemini → “Summarize this”
Copilot → Thread Summary
Superhuman → AI Summary
Step 3: Draft Replies in Your Own Voice
Use the summary + email to get context-aware replies by using a prompt like-
Draft a concise, professional reply that acknowledges the update, answers the open question, and proposes next steps. Keep it in my voice.Optionally, adjust the tone with-
Make the tone friendly, expert, and efficient.Or, examples of integrated equivalents are-
Gmail Gemini → “Help me write”
Outlook Copilot → “Draft reply”
Superhuman AI → Smart Reply
Step 4: Extract Tasks So Nothing Gets Lost
AI should tell you what you actually need to do with a prompt like-
List all tasks I need to complete from these emails, with deadlines, owners, and priority.Integrated equivalents:
Copilot → “Create tasks from this email”
Gemini → “What do I need to do?”
Superhuman → AI Task suggestions
Paste these into your task app—then archive the emails.
Step 5: A Simple Daily Rhythm (15–20 Minutes)
Morning (5 minutes): Briefing
Give me a morning briefing from my inbox: urgent items, must-reply emails, deadlines, and anything that can be ignored.Gemini/Copilot/Superhuman can pull this directly from your inbox.
Midday (5–10 minutes): Replies
Draft replies for all of these emails. Keep each under 120 words.End of Day (5 minutes): Tasks
Create my end-of-day to-do list from what’s left in my inbox.Bonus: Reduce Future Email Automatically
Use rules + AI to cut volume:
Create Gmail filter rules that auto-archive newsletters, receipts, shipping updates, and low-priority senders.Fewer emails = faster inbox zero!
📌 Key takeaway: AI can turn email into a predictable, lightweight system. Triage first → summarize → reply → extract tasks → archive. Use integrated AI (Gemini, Copilot, Superhuman) for automation, or paste your emails into ChatGPT/Claude/Gemini if you’re not on an enterprise plan.
More info can be found at The future of AI-generated email is about the whole workflow, not just writing
The Rundown: OpenAI rolled out a major upgrade to ChatGPT’s Atlas browser, giving the model faster page loading, deeper web understanding, and automatic citation tools that work in real time.
Details:
The new browser engine interprets webpage structure more accurately, allowing ChatGPT to extract data from tables, menus, PDFs, and long-form articles without users needing to copy/paste content.
Multi-tab browsing now works inside the chat: users can open links, switch between sources, and request cross-site comparisons (“Compare pricing across these three pages”).
Improved real-time search lets the model validate facts mid-conversation and pull fresher information with fewer hallucinations.
OpenAI added smarter source attribution, automatically appending citations to factual claims drawn from web pages.
Takeaway: This update turns ChatGPT into a true research assistant rather than a text generator with a search button. If your workflow involves competitive analysis, policy review, or any job that demands constant fact-checking, expect this to streamline entire hours out of your day.
Product Upgrades 🚀
📱 WhatsApp introduced AI-powered message drafting and smart reply suggestions, letting users generate full replies or tighten long texts with one tap.
🖥️ Google Chrome added real-time tab summaries using Gemini Nano, giving users instant overviews of long articles without leaving the page.
🎮 NVIDIA pushed an update to ACE NPCs, allowing game studios to integrate dynamic in-game character dialogue without custom fine-tuning.
AI Tips and Tricks 💡
⌨️ Use AI to rewrite your emails in your own voice: Paste a previous message and prompt: “Rewrite this email in the same tone and rhythm as the sample below.”
🔍 Turn any webpage into a quick brief: Ask ChatGPT or Gemini: “Summarize this page in 5 bullets, including key decisions, risks, and recommended next steps.”
🎤 Dictate instead of type: Most mobile AI apps now support hands-free voice mode — great for drafting long replies or brainstorming while walking.
Content & Discovery 📚
🎨 Canva launched Magic Studio 2, adding AI layout tools that instantly reformat any design into dozens of social formats with consistent branding.
🔬 Stanford released DePlot, a model that extracts structured data from charts and graphs, enabling search engines to read visual information like text.
🎧 Spotify began testing AI playlist companions that narrate song choices, provide artist backstories, and adjust the playlist’s mood in real time.
🎥 You’re Not Behind (Yet): How to Learn AI in 29 Minutes
If you want to learn AI but feel overwhelmed by all the tools, updates, and jargon, this is your complete roadmap. In this video, you’ll learn exactly how to learn AI in 2025 without needing to be technical, chase every new model, or waste time on tools you don’t need. Including:
The 3 paths to learning AI (Explorer, Power User, Builder)
The most useful tools across text, image, video, audio, and research
Core concepts like LLMs, prompt engineering, and agents
The essential skills that won’t go out of date
Advanced skills like AI Agents and Vibe Coding
A simple 30-day plan to actually start using AI in your life and work
🤔 Got Questions?
Have a question you want answered? Email [email protected] and you just might be featured in an upcoming issue!
This newsletter is your starter kit for mastering AI with confidence. We keep things simple, show real examples, and focus on quick wins you can repeat.
Stay curious, stick with it, and watch your skills grow week by week!
Until next time :)